Privacy Policy

Identity and Contact Details of the Data Controller

Pursuant to Article 13 of the European Regulation 679/2016 on the protection of personal data (hereinafter GDPR), we inform you that the data you voluntarily provide will be processed by Dot Beyond s.r.l. with a sole shareholder (hereinafter "Dot Beyond"), which acts as the Data Controller and can be contacted at the following address: segreteriagenerale@dotbeyond.it. The Data Protection Officer (DPO) of the Controller can be contacted at: dpo@dotbeyond.it

Purposes of Data Processing

The purposes for which the personal data you provide, with your consent, will be processed are as follows:

1. To process requests for information following an explicit inquiry made by you through the dedicated page ("Contact Us") and/or by filling out specific contact forms. The data will be processed by employees and/or consultants of Dot Beyond acting as data processors for technical and/or website management purposes. In this case, processing is necessary to provide responses to your requests, and all information voluntarily included in your message will be processed. The only data that must be provided to receive a response are the contact details of the requester (first name, last name, email address, and/or phone number).

2. With your consent, to send informational communications regarding announcements, initiatives, and events promoted by Dot Beyond. The data will be processed by employees and/or consultants of Dot Beyond acting as data processors and may also be disclosed, exclusively for the above-mentioned purposes, to companies with which Dot Beyond has contractual or commercial relationships to propose joint initiatives/events. These companies will process the data as Data Processors or as authorized personnel. During our initiatives/events, with specific authorization and release, photographs and/or audio-video recordings may be taken—possibly broadcasted via streaming—that could depict participants for promotional, advertising, and event documentation purposes.

3. To carry out personnel recruitment and selection activities, where personal data will be processed exclusively in relation to the positions for which you have applied, as well as for any other current and future job openings. The processing will be conducted using paper, electronic, or telematic means, in a manner ensuring data security and confidentiality. The provision of such data is optional; however, refusal to provide them will result in the Data Controller’s inability to process your application and consequently proceed with the selection process. In the case of an unsolicited application, your data may be entered into a digital database and processed based on ongoing recruitment needs. If your CV is submitted in response to a specific job posting, your data will be used exclusively for the selection process related to that job opening. If, with specific authorization, you allow us to process your data for other job opportunities, the processing will follow the same procedures as unsolicited applications. Your data will be processed by employees and/or consultants of Dot Beyond acting as data processors and may also be disclosed, exclusively for the purposes outlined above, to companies with which Dot Beyond has contractual or commercial relationships for recruitment and selection purposes. Additionally, all criteria outlined in Legislative Decree 125/91 will be applied to ensure non-discrimination based on gender during the selection process. The processing of common personal data for activities strictly related to recruitment and selection, as well as their inclusion in the Dot Beyond database, does not require your specific consent. Similarly, pursuant to Article 6 (Lawfulness of Processing) of the GDPR, consent is not required even if the CV contains personal data classified as "special" under Article 9 of the GDPR.

4. To conduct customer satisfaction surveys through an online questionnaire regarding the services provided, using the LimeSurvey application. Participation in the survey is voluntary and optional. Choosing not to participate will not have any consequences. If you choose to participate, some responses in the questionnaire may be mandatory to ensure the completeness and reliability of the results. For this specific purpose, processing involves collecting the personal data of respondents and subsequently aggregating and anonymizing the responses. The respondent may opt out of receiving future participation requests for these surveys at any time.

Recipients of Processed Personal Data

In addition to the recipients already mentioned, please note that your data may also be processed, exclusively for administrative/accounting management purposes, by external companies handling such activities, and for technical purposes by IT system staff of Dot Beyond and/or by external companies, to ensure website functionality and for the purposes indicated in the previous paragraph. In all cases, the processing of your personal data by third parties will not take place without your explicit consent.

Retention Period

The retention period for personal data collected for the purpose indicated in point 1) above is 1 year from the date of form submission and/or any other request.

The retention period for personal data processed for marketing and sponsorship purposes, as indicated in point 2) above, is 2 years from the date of consent.

The retention period for personal data related to the purpose indicated in point 3) above is 1 year from the date of curriculum submission or its last update.

The retention period for personal data related to the purpose indicated in point 4) above is 2 years from the completion of the online interview form. The provided responses will then be stored in an aggregated and anonymized format.

Data Subject Rights

Throughout the retention period of your personal data, you have the right to exercise the rights set out in Chapter III of the GDPR (Articles 15 to 22). Among these, we summarize the following rights:

• To withdraw consent at any time without affecting the lawfulness of processing based on consent before its withdrawal.
• To obtain access and confirmation of the existence or non-existence of personal data concerning you.
• To understand the logic and purposes of the processing.
• To request the deletion, blocking, updating, rectification, or integration of your data.
• To obtain your personal data, provided with consent and processed by automated means, in a structured and readable format for transmission to another data controller.
• To object, on legitimate grounds, to the processing of such data and to lodge a complaint with a supervisory authority.

The processing of your personal data will be carried out in accordance with the principles of fairness, lawfulness, and transparency, ensuring the protection of your privacy and rights.

Contact email for exercising rights: ufficiopersonale@dotbeyond.it or dpo@dotbeyond.it

Profiling

Dot Beyond does not collect personal data with the intention of profiling, defined as: “any form of automated processing of personal data consisting of the use of such personal data to evaluate certain personal aspects related to an individual, in particular to analyze or predict aspects related to professional performance, economic situation, health, personal preferences, interests, reliability, behavior, location, or movements of said individual,” unless it refers to data necessary to enable navigation on the website, to derive anonymous statistical information on website usage, to monitor the correct functioning of the site, or to be used for identifying liability in case of hypothetical cybercrimes affecting the site (reference to the cookie policy).

For any information or request, you may contact: Dot Beyond s.r.l. – ref. Privacy, Piazza di Sant’Andrea della Valle, 6 – 00186 Rome, segreteriagenerale@dotbeyond.it.

Additional Information: Types of Data Collected

Among the Personal Data collected by this Website, either autonomously or through third parties, are: Cookies, Usage Data, Name, Surname, Affiliation or Company, type of Entity, Phone Number, and Email. Other Personal Data collected may be indicated in other sections of this privacy policy or through informative texts displayed when the Data is collected. Personal Data can be voluntarily provided by the User, or collected automatically during the use of this Website. Any use of Cookies – or other tracking tools – by this Website or by third-party service providers used on this page, unless otherwise specified, aims to identify the User and record their preferences for purposes strictly related to the provision of the service requested by the User. Failure to provide certain Personal Data by the User could prevent the Data Controller from delivering its services. The User assumes responsibility for any third-party Personal Data published or shared through this page and guarantees the right to communicate or disseminate such data, holding the Data Controller harmless from any liability toward third parties.

Methods and Location of Data Processing

Processing Methods

The Data Controller processes the Personal Data of Users by adopting appropriate security measures to prevent unauthorized access, disclosure, modification, or destruction of Personal Data. Processing is carried out using IT and/or telecommunication tools, with organizational methods and logics strictly related to the purposes stated. In addition to the Data Controller, in some cases, other categories of personnel involved in the organization of the site (administrative, commercial, marketing, legal, system administrators) or external parties (such as third-party service providers, postal couriers, hosting providers, IT companies, communication agencies) may have access to the Data. These external parties may also be appointed, if necessary, as Data Processors by the Data Controller. An updated list of Data Processors can always be requested from the Data Controller.

Location

Data is processed at the Data Controller’s operational offices and in any other place where the parties involved in the processing are located. For more information, contact the Data Controller.

Details on the Processing of Personal Data

Contact Form

By filling in the contact form with their own Data, the User consents to their use for the purposes indicated, such as responding to requests for information, quotes, or any other type of request specified in the form’s heading. The personal data collected may include: Name, Surname, Organization or Company, type of Entity, Email, and Phone Number.

Interaction with Social Networks and External Platforms

These services allow interactions with social networks or other external platforms directly from the pages of this Website. Interactions and information acquired from this page are always subject to the User’s privacy settings related to each social network. If an interaction service with social networks is installed, it is possible that, even if Users do not use the service, it may still collect traffic data related to the pages where it is installed. This Website does not support “Do Not Track” requests. To learn whether any third-party services used support them, refer to their privacy policies.

Like Button and Social Widgets

The ‘Like’ button and social widgets are services for interaction with social networks, provided by third parties. Personal data collected: Cookies and Usage Data.

Social Media Policy

Dot Beyond is present on various social networks, in particular:

• Facebook with the company page: https://www.facebook.com/dotbeyond
• Linkedin: https://www.linkedin.com/company/18555662
• Instagram: https://www.instagram.com/dotbeyond/

In the social circles we share our most significant projects and news that may be of interest to the relevant sectors. Dot Beyond uses social as a place of sharing and exchange open to all. Therefore, with the aim of ensuring a better experience, it has defined a specific Corporate Social Media Policy. On Dot Beyond social profiles the publication of

• data and personal information of third parties without the explicit consent of the parties concerned
• images and material that violate copyright/industrial rights
• content that is confidential or otherwise infringes the rights of third parties
• photographs and images collected without the consent of those concerned
• spam content
• offensive and discriminatory comments

Failure to comply with the above policy will result in the removal of comments and content published and, in the most serious cases, even the blocking of access to our social channel, with notification for necessary action. Dot Beyond is not responsible for the content published by users on our social profiles.

Statistics

The services in this section allow the Data Controller to monitor and analyze traffic data and track the User’s behavior.

Privacy Policy on Personal Data Processing – Video Surveillance

Images and/or videos recorded by the video surveillance system are collected and processed based on the legitimate interest of the Data Controller, in order to ensure the safety and protection of individuals who access the premises and the company’s assets. Learn more about the information.

Additional Information on Processing – Defense in Legal Actions

The User’s Personal Data may be used by the Data Controller for defense in legal proceedings or in preliminary stages of potential litigation, due to abuses in the use of the website or related services by the User. The User acknowledges that the Data Controller may be required to disclose Data at the request of public authorities.

Specific Notices

Upon the User’s request, in addition to the information provided in this privacy policy, this Website may provide additional and contextual notices regarding specific services or the collection and processing of Personal Data for purposes other than those specified here.

System Logs and Maintenance

For purposes related to the operation and maintenance, this Website and any third-party services it uses may collect System Logs, which are files that record interactions and may contain Personal Data, such as the User’s IP address.

Information Not Contained in This Policy

Further information regarding the processing of Personal Data can be requested at any time from the Data Controller using the contact information provided.

Changes to This Privacy Policy

The Data Controller reserves the right to make changes to this privacy policy at any time by notifying Users on this page. Please regularly check this page, referring to the date of the last modification provided at the bottom. If the User does not accept the changes made to this privacy policy, they must cease using this page and may request the Data Controller to remove their Personal Data. Unless otherwise specified, the previous privacy policy will continue to apply to Personal Data collected up to that point.

Information About This Privacy Policy

This privacy policy refers exclusively to the Website www.dotbeyond.it and not to other web pages that may link to this Site.

GLOSSARY

Personal Data (or Data)

Personal data means any information related to an identified or identifiable natural person (“data subject”); a natural person is considered identifiable if they can be identified, directly or indirectly, with particular reference to an identifier such as name, identification number, location data, online identifier, or one or more factors specific to their physical, physiological, genetic, mental, economic, cultural, or social identity.

Usage Data

Usage data refers to personal data collected automatically by the Application (or third-party applications it uses), including: IP addresses or domain names of the computers used by the User connecting to the Application, URI (Uniform Resource Identifier) addresses, request time, method used to submit the request to the server, file size received in response, numerical code indicating the status of the server’s response (successful, error, etc.), country of origin, browser and operating system characteristics used by the visitor, various time-related details of the visit (such as time spent on each page), and details related to the User’s journey within the Application, particularly with respect to the sequence of pages viewed, system parameters, and the User’s computing environment.

User

The individual using this Application, who must be the Data Subject or authorized by them, and whose Personal Data is subject to processing.

Data Subject

The natural or legal person to whom the Personal Data refers.

Data Processor (or Processor)

The natural or legal person, public authority, agency, or any other body that processes personal data on behalf of the Data Controller.

Data Controller (or Controller)

The natural or legal person, public authority, agency, or any other body who, alone or jointly with others, determines the purposes and means of processing personal data and the tools used, including security measures, in relation to the operation and use of this Application. The Data Controller, unless otherwise specified, is the owner of this Application.

PRIVACY POLICY UPDATES

We inform you that this Privacy Notice, provided under Art. 13 of the GDPR, will be periodically updated, with changes highlighted. Last updated: This policy was updated on 22/01/2025.